Carraig Tennis Club (the “Club”, “we“, “us” and “our“) wishes to take this opportunity to explain how the Club will collect and use personal information provided by you (the member) to the Club from time to time.
For the purposes of this notice, the controller of your personal information is Carraig Tennis Club, Rockfield Park, Blackrock, Co. Dublin.
Information You Provide
The Club may collect and process the following personal information about you which it may obtain either directly from you (including on your membership application forms or competition forms) or through a parent or guardian acting on your behalf:
- PERSONAL: such as your name, gender and date of birth, address, contact details and details of your emergency contact.
- TENNIS PLAYER: such as your international tennis number, your National Player Database PIN and your Tennis Ireland results history;
- FINANCIAL: such as financial information related to payment of membership fee;
Where you have provided information about another person (e.g. a minor), you confirm that they have appointed you to act for them or that you are legally entitled to act for them, to consent to the processing of their personal information, and to receive, on their behalf, any data protection notices from the Club or Tennis Ireland.
How and Why We Use Your Personal Information
The table below details the legal basis and purposes for which the Club will process your personal information:
|Type of Personal Information||Legal Basis||Purpose(s)||Important to Note|
||Entering into or performance of a contract – it is necessary to process your personal information to enter into and perform our obligations under the Club Membership Contract||
|You are obliged to provide us with your personal information as it is necessary to enter into a membership contract at the Club. In the event that you do not wish to provide us with your personal information for these purposes, we will not be able to perform our membership contract with you.|
||Legitimate Interests – it is necessary for the purposes of our legitimate interest in running the Club to process your personal information.||
|When we process your personal information based on our legitimate interests, we make sure to consider and balance any potential impact on you and your data protection rights. We will not process your personal information for activities where our interests are overridden by the impact on you.|
|Compliance with a legal obligation –it is necessary to comply with legal obligations to which the Club is subject||
Sharing and Disclosure of your Personal Information
Your data may be recorded by the Club electronically, kept and processed on computer or in manual form. We may disclose some or all of the personal information we collect from and obtain about you to the following third parties:
- tennis professionals and coaches operating at the Club;
- Club service providers; and
- Tennis Ireland, the sport’s national Governing Body. Your information is disclosed to Tennis Ireland in order to facilitate the operation of the National Player Database (the “NPD“) and the national ranking and grading system for tennis players. For further information on how Tennis Ireland may process your personal information please see Tennis Ireland’s Privacy Statement
Transfer of Your Personal Information
The personal information that the Club collects from you is stored inside the European Economic Area (“EEA“). We do not transfer your personal information outside the EEA.
Retention of Your Personal Information
In general, we expect to keep your personal information for the duration of your membership with the Club and for a reasonable period after you cancel your membership. Once we have determined that we no longer need to hold on to your personal information, we will delete it from our systems.
Please note that in certain circumstances we may hold your personal information for a longer period, for example, if we are processing an ongoing claim or believe in good faith that the law or a relevant regulator may reasonably in our view expect or require us to preserve your personal information.
You have a number of rights in relation to your personal information which are set out in the table below. Note that in certain circumstances these rights are not absolute. You can exercise any of these rights by submitting a request to the Secretary of the Club at firstname.lastname@example.org.
|Right to Object||You have the right to object at any time to the processing your personal information where our processing is based on the legal basis of pursuing our legitimate interest.|
|Right of Access||You are entitled to write to the Secretary of the Club at email@example.com to request a copy of your personal information which the Club holds.|
|Right of Restriction||You have the right to restrict the processing of your personal information where: (a) you are contesting the accuracy of your personal information stored by us; (b) your personal information is processed unlawfully; (c) we no longer need your personal information however, you need it to establish, exercise or defend a legal claim; or (d) you have objected to the processing of your personal information based on our legitimate interests and wish to restrict our processing where we do not have an overriding legitimate interest to continue to process your personal information. If you validly exercise this right, we will only store your personal information and will not carry out any other processing until the issue is resolved.|
|Right of Erasure||In certain circumstances, you may also have your personal information deleted. For example, if you exercise your right to object and we do not have an overriding reason to process your personal information or if we no longer require your personal information for the purposes as set out in this Notice.|
|Right to Rectification||Should inaccuracies exist in the personal information held by the Club you are entitled to request that the Club amend or erase it.|
We will provide you with information on any action taken upon your request in relation to any of these rights without undue delay and at the latest within one month of receiving your request. We may extend this up to two months if necessary, however we will inform you if this arises.
You have the right to lodge a complaint with the Data Protection Commission with regard to our processing of your personal information. See https://forms.dataprotection.ie/contact.
Queries and Changes to this Notice
If you have any queries relating to the processing of your personal information for the purposes outlined here or wish to make a request in relation to your data protection rights you can contact the Secretary of the Club at firstname.lastname@example.org.
Should we amend this Notice, in whole or in part, any changes will be posted on the Club Website.